Purpose of Registered Office

  • Location of the office with the Registrar of Companies (ROC) where the records of the company are stored.
  • Determiation of domicile of a company for law-enforcing authorities and general public.
  • Area limit for holding annual general meetings.
  • Applicability of duty as per relevant Stamp Act for stamping on memorandum and articles of association, share and debenture certificates etc.

Address to be Displayed

As per Section 12, the name and address of the registered office should be displayed conspicuously at the location of registered office and every other office, engraved on its common seal and printed on letterheads, bills, notice etc. In case the company has a website for conducting online business, the registered office address should be given on the said website.

If any default is made under section 12, the company and every officer who is in default shall be liable to a penalty of Rs. 1,000 for every day during which the default continues but not exceeding Rs 1 lakh.

Shifting of Registered Office

The registered office of the company may be shifted from one place to another by following the procedure as prescribed in the Companies Act and Rules made thereunder. However the process and documentation depends on the nature of change.

The Registered Office shifting can be categorized into various categories as per the respective compliances applicable to them.

Table below shows the Procedures of shifting of registered office in different cases

Shifting of Registered Office Nature of Approval E-Forms Alteration of MOA
Within Local Limits of City, Town or Village Board Resolution INC -22 (Notice of situation or change of situation of registered office) within 30 days of Board resolution. NA
Outside Local Limits of City, Town or Village, within the Same ROC and Same State Board Resolution + Special Resolution
  • MGT – 14 within 30 days of Special Resolution.
  • INC – 22 within 30 days of Special Resolution.
NA
From One ROC to Other Within the Same State Board Resolution + Special Resolution + Approval of Regional Director
  • MGT – 14 within 30 days of Special Resolution.
  • INC – 23 (Approval of RD to shift the Registered Office from one ROC to another within the same State).
  • INC – 28 (Notice of Order of the Court or Tribunal or any other competent authority) within 60 days from the date of order of Regional Director
  • INC – 22 within 30 days from the date of order of Regional Director.
NA
From One State to Another, Outside the Jurisdiction of Existing ROC Board Resolution + Special Resolution + Approval of Regional Director
  • MGT – 14 within 30 days of Special Resolution.
  • INC – 23 (Approval of RD to shift the Registered Office from one state to another) atleast 1 month after serving notice to creditors and publication of newspaper advertisement.
  • INC – 28 (Notice of Order of the Court or Tribunal or any other competent authority) within 30 days from the date of receipt of order of Regional Director.
  • INC – 22 within 30 days from the date of order of Regional Director.
Yes

Documents Required

New Address of Company for The Registered Address

Copy of Utility Bill Eg- Landline Bill or Electricity Bill where the registered office of the company is to be situated (Shall not ne older than 2 Months)

In case of rented premises- Rent Agreement + Electricity Bill + NOC

Copy of Board Resolution

Pricing

Normal

Starting at Rs. 2,999 /- Onwards
  • Change of registered office within the same city.
  • DSC Application

Standard

Starting at Rs. 32,999 /- Onwards
  • Change of registered office within the same ROC jurisdiction but different state
  • DSC Application
  • Excl. Adv. cost and cost Imposed by RD

Executive

Starting at Rs. 37,999 /- Onwards
  • Shifting of registered office outside state.
  • DSC Application
  • Excl. Adv. cost and cost Imposed by RD

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Frequently Asked Questions

What is meant by Registered Office of the Company?

The registered office of a company is the address of the company in the register of the company maintained by the registrar of companies (ROC). As per section 12 of the companies act, it is mandatory to maintain the registered address of the company, which should be a physical address capable of receiving official communication from government department.

Is the changing of Registered Office an easy process?

It depends on case to case. In case the change of registered office is within the same city then this is the easiest method. However, while changing from one state to another it shall require approval of the regional director of the company.

Do I need to seek any approval from central government before changing the registered office of the company?

For change in the registered office of the company within the same city there is no requirement of any prior approval from the central government, however the board of directors must approve such changes and the company should file Form INC-22. However in case the shifting of the registered office is from one state to another then prior approval of the regional director having jurisdiction is required.

How to intimate about change of Registered Office to the ROC?

The change in the ROC has to be intimated to the registrar of companies by filing form INC-22, with which supporting document in the form of the ownership papers/Rent agreement and NOC from the owner.

How much time it take to shift the registered office of the Company?

Depending upon case to case the time taken in the respective process will be intimated before commencing work.7-