Society Registration

A society is the Non Governmental Organization in India which can be registered on state level or national level for educational, charitable, religious, welfare or for promotion of art, music, culture and many more.

In a society at least seven people are required and such people adopt a memorandum of association and bylaws for the functioning of the society.

There are two types of society, one is for National level, and another one is State Level of society. Minimum of seven people must come together with a common purpose of being formed into society. However in the case of national level society, the members must represent seven different states.

Society is mainly formed for Following Purposes

1

Educational Purpose

2

Charitable Purpose

3

Religious Purpose

4

Welfare Of Poor And Needy

5.

Promotion of Art and Culture

6

Promotion of Science and Literature

7

Grant of Charitable Assistance

8

Maintenance of Public Museums

9.

Maintenance of Reading Rooms

10

Creation of Military Orphanage

Main Characteristics of Society

  • Governing Authority is Societies Registration Act, 1860
  • Minimum 7 persons are required to form a society with no Maximum limit
  • Members have to file a MOA on non-judicial stamp paper, setting out the objectives of the society before the registrar of societies in the state in which the society is set up.
  • The legal requirements are much simpler than in the case of a trust or Section 25 companies.
  • Complete renewal of members is possible and objects can be modified easily
  • Winding up process is very easier
  • Society has a more democratic set up with membership and an elected body to manage the society
  • Due to democratic procedures, the society can be taken over by elements opposed to the founding members

Difference Between Societies and Section 8 Company Registered under Companies Act, 2013 are as Follows

Particulars Societies under Societies Registration Act, 1860 Company under Section 8 of the Companies Act 2013
Formation Simple and Easy to Form Complicated Process
Objects Charitable, Scientific, Literary etc Non- Profit Activities
Name Selection of name is not difficult Name approval from Registrar is required
Legal Entity A registered society is a legal entity with certain limitations A registered company is always a legal entity
Meetings Annual meeting of society has to be held as per provisions in the Societies Act, 1860 All the meetings are to be held as per provisions of the Companies Act, 2013
Management Management of society is easy and simple and not much restrictions imposed under the Act Provisions of the Companies Act have to complied with and/or complex and laborious, rigid and time consuming
Reputation Registered societies enjoy same reputation as companies Companies enjoy reputation of status
Penalties Very few offences and penalties have been prescribed Provisions under the Companies Act are more stringent and attract more penalties.

Documents to be drafted for Society Registration

Covering request letter addressed to the Registrar of Societies (East) for registration under the Societies Registration Act, 1860.

Memorandum of Association (MOA) of the proposed society - 02 Copies

Rules & Regulations of the proposed society - 02 Copies

Affidavit in prescribed format by the President / Secretary / General Secretary on Rs. 10/- Non-Judicial Stamp Paper regarding the relationship between the subscribers (desirous persons) to the Memorandum and that the name of the society will be changed/rescinded if the said name already found registered (this affidavit is required to be attested by an Oath Commissioner, Notary Public with Rs. 5/- Notarial stamp affixed thereon or Magistrate 1st Class) - One Copy in original.

NOC-cum-Affidavit in prescribed format by the owner/GPA holder of premises shown as registered office of the proposed Society on Rs. 10/- Non-Judicial Stamp Paper (in original) supported with duly attested Proof of Address i.e., Electricity Bill / Water Bill/ Property House Tax Receipt etc. (in the name of owner/GPA holder) - One copy

Attested copy of documentary proof in the shape of Sale deed / Lease deed / General Power of Attorney in r/o premises shown as registered office of the society.

Residential address proof like the copy of Aadhaar Card/Passport/Voter ID of all desirous persons which may be self attested or attested by a Gazetted Officer/Notary Public/Oath Commissioner.

Documents Required

Self attested copies of PAN Card of al the members

Self attested copies of Adhaar Card of all the members

Proof of registered office address to be kept (NOC and Rent Agreement Required)

Their respective designation in the Society Structure to be created

Passport size photographs of all the members

Utility Bill of registered office address (Not older than 2 Months)

3 to 4 Suggestions of Names to be provided

Brief Note on Activities to be conducted is to be Mentioned

Pricing

Normal

Starting at Rs. 9,499 /- Onwards
  • PAN Application
  • Society Deed Formation
  • Society Registration under Society Act

Standard

Starting at Rs. 27,499 /- Onwards
  • PAN Application
  • Society Deed Formation
  • Society Registration Certificate
  • Annual Accounting and Bookkeeping
  • Annual ITR Filing

Executive

Starting at Rs. 32,999 /- Onwards
  • PAN Application
  • Society Deed Formation
  • Society Registration Certificate
  • Annual Accounting and Bookkeeping
  • Annual ITR Filing
  • GST Registration
  • GST 3B and GSTR -1 Filing

Start Here

Upload Documents

Upload Documents

Fill Form

Filling up form (for 10 percent additional discount)

Payment Gateway

Payment Gateway

Incorporation Process Initiate

Incorporation Process Initiate

Start Here

Upload Documents
Filling up form (for 10 percent
additional discount)
Payment gateway
Incorporation process initiate

Frequently Asked Questions

Guidelines to be kept in mind while deciding the name of the Society?

The name should not be Similar to one effectively existing in the District. Name denied or registered by State or Central Government through official guidelines or through Emblems and Names (Prevention of Improper Use) Act, 1950. Eg. Indian Institute or University.

Can Memorandum, by laws of society be revised?

Memorandum can be revised by endorsement in a unique General Body Meeting called for the purpose after giving due notification and by approval another special General Body Meeting called after 30 days again. Bylaws can be altered by approval of a majority of members in Special General Body Meeting. Such corrected by-laws shall be filed with the Registrar within one month.

Can anyone other than a Member of Society review records of Society and Duplicate it?

Yes, since records of the Society are regarded as public records. Under section 24, any person can get a duplicate copy of it and create a proof.

Can Societies be formed for Profits?

No, societies are formed to serve society and not to earn profits.

What are the follow up actions after the society is registered?

The society should present a list to the Registrar of societies within fifteen days from the date of the General Body meeting every year. The list should contain the names and address of each member of the Managing Committee (Executive Committee) and officers entrusted with the administration of the society.

Executive Committee should meet at least once in three months, and General Body shall meet at least once in a year. Amendments, if any, made should be recorded with the Registrar.

Minutes of all the meetings should be recorded with the Registrar of Societies.

Society should choose Executive Committee members as per its by-law.